Effective Date: February 20th, 2022
The Quick Space, Inc. (collectively "The Quick Space" or "we" or "TQS") collects, uses, protects, and distributes personal information in accordance with this Privacy Notice. "You" refers to a user of The Quick Space's services, products, or platform in this Privacy Notice. A user can be a renter, space manager also referred to as “host” and vendor.
The Quick Space will be the data controller of such information if you use our services or your personal data is processed in connection with such services, and we control the purpose for which such personal data is processed. Where you have hired multiple elements of our broader organization to provide distinct or jointly supplied services, there may be more than one data controller of your information within our group from time to time.
This Privacy Notice applies to
This Privacy Notice also applies to our website and online services, as well as any other website, mobile app, or other online service that we make or host from time to time that has this Privacy Notice on it. For example, if you want to subscribe to any publications or newsletters that we may send out, we may ask for your name and email address. Please read our Cookies Policy to learn more about how cookies and other technologies are used on our website.
These terms do not apply to, and The Quick Space is not responsible for, any third-party websites that are linked to from this site. Please note that our Services are not for children under the age of majority in your home country. Don't use or give us any personal information about yourself if you are under the age of majority in your state of home. It's important to let us know if you think we might have personal information from or about a child who isn't old enough to get it.
For the purposes of this Privacy Policy:
II.User DataCollection
"Personal data" refers to any information that can be used to identify or contact you. We collect and process your personal information to ensure that you have the best possible experience while interacting with us. The following table summarizes the types of information we gather, their sources, the objectives for which we use them, and the third parties with whom we may share them.
Classification of Data |
Categories of Data |
Source of Collection |
User Data: Information about the individuals who use our services that we gather. We assign each piece of data a unique ID (Host ID or Guest ID) based on the user type. |
Name, email address, zip code, phone number (including country code), city, government identification number, title, affiliated organizations such as professional or employment-related information, uploaded photos, social media handles, website URLs associated with the user, communications to and from users (including email and chat feature communications), identity verification information, which may include Social Security Numbers (SSNs) or Social Insurance Numbers (SINs), and communications to and from third parties (SINs). |
Contributions from you (Users) and third parties. |
Identity verification information: Information collected to assist us in verifying that users are who they claim to be. |
Stripe is used to verify identity documents. Stripe gathers photos of identification documents, facial images, identification numbers, and addresses, as well as data on the machines that connect to its services. Stripe provides us with this information and also utilizes it to operate and improve its services, including fraud detection. Additionally, you may grant Stripe permission to utilize your data to improve Stripe's biometric verification technology. Stripe's privacy statement is available at https://stripe.com/privacy. If you object to Stripe's usage of biometric verification, you may contact us to discuss alternate methods of establishing your identity. |
Contributions from you (Users) and third parties. |
Device and Location Data: We collect information about the device you are currently using. |
We gather data on the device you are using to access the Internet and associated network information, such as the browser type, device type, method of sign-on, device ID information, and IP |
Devices. |
Platform Activity Data : We collect information about your interactions with The Quick Space Platform. |
Date/time of access, pages seen, searches conducted, messages transmitted, enquiries conducted, requests conducted, bookings conducted, reviews written, boards established, analytics data, and error logs. |
Users and devices. |
Cookies and Equivalent Data : The Quick Space website makes use of cookies, pixels, and other technologies to ensure that the website functions effectively and that our site visitors receive the most appropriate services. |
Cookies transmit information back to the original website or to another website that recognizes the cookie on subsequent visits in order to compile a record of the user's online behavior. |
The Quick Space and third parties. |
Data about Spaces: Data about the spaces listed on our service, which may be related with a specific individual but is more often than not associated with a company. We assign unique spaces a Space ID and unique postings a Listing ID. |
Address (street address, city, state, province, zip code, postal code, country, metropolitan area), space's latitude and longitude, time zone, capacity, onsite contact information, space entry instructions, and Wi-Fi connection instructions. |
Users and third parties. |
Booking Data: Data pertaining to a certain Booking. Each Booking is assigned a unique Booking ID. |
Date/Time of start/end, Booking data (services descriptions, event descriptions, attendance count, pricing, taxes, and fees), and correspondence regarding Booking. |
Users. |
Third Party Data: We collect data from vendors or third party services that fulfill Host Add-on services. |
Email addresses for vendors, descriptions of their services, locations, contact information, websites, survey replies, and vendor questionnaire results. |
Third Parties |
Survey/Feedback Information: We gather information from you when you complete a form, submit feedback, or contact us in any other way. |
Responses to survey questions, criticism, and email interaction. |
Users. |
Contract Data: We gather information on the agreements that users enter into with one another. |
Signatures on contracts, signatures (including electronic signatures), affiliate information, contract conditions, and other data. |
Users, vendors, and third parties. |
Sensory Data: Audio recordings, such as your voice when you contact us via Support. |
Your voice, recorded support calls, and calls linking you to other users |
Users |
Payment Data: We gather information regarding the payment methods you use to send or receive funds through our site. |
Credit card information, bank account information. |
Users and third parties. |
Other Information: Depending on how users use our Services, we gather other information about them. |
Random communication data, and data pertaining to Events, Bookings, Spaces, or Users (including guest lists, diet restrictions, physical restrictions, or other information). |
Users, vendors and third parties. |
User Interaction/Dispute Resolution: We gather data on our users' interactions with other users and other parties. Occasionally, this is done to improve contact between persons, to resolve disputes, or for other commercial goals consistent with the collection's purpose. |
Information given in connection with our company. |
Users, vendors, and third parties. |
Background Check Information: As part of our efforts to guarantee the safety and security of site users, we may perform background checks on certain persons. |
Background check information. |
Background check service providers. |
Employment History Information: references, background, leadership, economic credibility, identification, employment eligibility, vocational appropriateness, and criminal background checks. |
The Quick Space provides information in connection with a job or work placement. |
Job application, background check service providers. |
III. Legal Grounds for the Processing of Personal Data
We depend on the following legal reasons when we want to use your personal data:
Contractual performance: We may need to collect and use your personal data to enter into or complete a contract with you. This could be any type of commercial contract to which we are both parties, or an employment contract if you are a Host and make Spaces available on the Platform, or a Guest making a booking on the Platform, and we respond to your requests and provide you with services per our The Quick Space Services Agreement ("TQSSA") or other applicable terms of business agreed with you or with a third party.
Legitimate objectives: Where we believe that the use of your information is (a) not detrimental to you, (b) consistent with your reasonable expectations, and (c) necessary for our or a third party's legitimate purpose, we may use your personal data for the following purposes: direct marketing or continued communication; fraud prevention; internal administrative purposes; personalisation of the service(s) we provide to you; ensuring network and information security, including pre-checking; and personalisation of the service(s) we provide to you.
Observance of a legal requirement: We may be compelled to process your information to comply with applicable legal obligations, such as employment laws, tax laws, and other regulatory regulations affecting The Quick Space.
Consent: You may be asked to consent to the processing of your personal data for our marketing purposes if you or your employer is not a client of The Quick Space, or to the processing of certain special categories of personal data, such as your health or racial background, for which we are legally required to obtain your consent due to the sensitive nature of the information and the circumstances. Where we rely on your consent, you may withdraw it at any time by contacting us; however, please note that we will no longer be able to supply you with the products or services for which your consent is required.
IV. Our Commercial and Operational Objectives
Depending on the circumstances surrounding the collection of your personal data, we may use it to provide you with services and information, as well as for one or more of the following purposes:
Our commercial objectives are to further our commercial interests, which may include advertising and marketing. To learn more about how your personal information is processed for marketing and advertising purposes, please refer to the section below titled Your Marketing and Advertising Preferences.
Without your personal data, we may be unable to do some or all of these things.
If we ever intend to change the purpose for which we store your personal data, for example, to offer you a complimentary service that we may provide in the future, we will notify you in advance of the change.
VI. Data Retention
We retain information for no longer than is reasonably necessary to fulfill the purposes for which it was originally obtained or to comply with our legal and regulatory requirements.
On request, a current copy of our retention policy is accessible. Please contact us if you wish to discuss our retention policy at legal@thequickspace.com
VII. Data Security
We are committed to safeguarding the security of any personally identifiable information you provide us with. We have put in place adequate administrative, technological, and physical safeguards to protect the personal information in our possession and control from theft, loss, and unauthorized access, use, modification, and disclosure. We limit access to personal information to workers and approved service providers who require it to perform their job functions.
Generally, all financial information you give, such as credit card information, is transmitted via a Secure Socket Layer (SSL) connection (provided that it is supported or enabled on your browser). Despite these safeguards, any information transmitted via the Internet has the potential to be intercepted or otherwise corrupted during transmission, and we cannot guarantee the perfect security of any data transmitted via the Internet. Sensitive personal information is held on servers or in locations that are protected by methods and technology that are reasonably designed to prevent intrusions by unauthorized third parties. While we maintain ownership of the servers at all times, they may be hosted, managed, or otherwise maintained by third-party service providers with whom we have contracted. These third-party service providers are not permitted to use or access this data for any purpose other than providing services to us.
All employees, officers, and contractors of The Quick Space, as well as third-party providers who have access to confidential information, are subject to access controls and confidentiality obligations, and we require our third-party data storage providers to adhere to appropriate industry standards for information security.
While we make every effort to keep our systems and controls current with technological advancements, data transmission over the internet is not totally safe, and as such, we cannot guarantee the security of your data transferred to our online services, which you do at your own risk.
If you communicate with us using non-secure web platforms, you accept the risk that our communications will be intercepted, lost, delayed, or corrupted, or that they will be received by parties other than the intended receiver.
Once we get your information, we will take reasonable steps to protect it through the use of procedures and security features.
You may access and update certain information you entered during registration at any time by logging in with your username and password. Please keep your password secure and do not share it with anybody. We highly encourage you to constantly verify the accuracy of your data, as we will use your e-mail, phone number, and home address to communicate with you about the products or services you have ordered. We shall not be responsible for any issues or difficulties that develop as a result of your inability to maintain accurate information.
VIII.Your Marketing and Advertising Options
As is the case with the majority of businesses, The Quick Space advertises and markets its Services in a variety of methods. We may use cookies and other similar technologies to identify you and collect information about your use of our websites. To learn more about how we use cookies and your alternatives, please refer to our Cookie Policy, which can be accessed by clicking here.
IX. California's Right to Privacy
If you live in California, you have certain privacy protections. Please refer to our California Consumer Privacy Notice for more information.
X. Policy Concerning Children
We are committed to adhering to the requirements of the Children's Online Privacy Protection Act (COPPA). Children under the age of 21 are not permitted to use our website or services. We do not gather personal information from minors under the age of 21 without their consent. If we discover that personal information was supplied by a child under the age of 21, we will instantly erase it. Parents are urged to monitor their children's online activity and to investigate other methods for creating a child-friendly online environment. Additional information can be found on the Direct Marketing Association's main page, which can be accessed at http://www.the-dma.org.
To learn more about COPPA, please visit the Federal Trade Commission's main website at http://www.ftc.gov.
XI. Agreements and Modifications
By providing your personal information via our website, you consent to the collection and use of the information in the manner mentioned above. If you do not agree, do not submit any personal information to us through our website.
As technologies and information governance practices advance and data privacy laws (and accompanying recommendations) evolve, this Privacy Notice may need to be revised. You should thus review this page on a frequent basis to stay informed of any changes to its conditions.
If we decide to update our Privacy Notice, we will notify you by placing a notice next to the Privacy Notice link on our Site's front page. We shall prominently publicize and/or communicate any substantial modifications to the Privacy Notice prior to adopting them. Prior versions of our Privacy Notice will be superseded by the provisions of our new Privacy Notice.
XII. Contact Details
If you wish to change your information, modify your communication preferences, or unsubscribe from future marketing communications from us, please contact us by e-mail at help@TheQuickSpace.com.
Please note that we do not accept requests for consumer rights through email.
If you have any questions or concerns about our privacy practices or how we or our service providers handle your personal information, please contact us at legal@The Quick Space.com